ICEC INTERNATIONAL CONGRESS AND REGIONAL FORUM
1. SPONSORSHIP. International Congresses will be sponsored on a worldwide basis by the International Cost Engineering Council (ICEC).
ICEC will also sponsor seminars and symposia on a continental or regional basis which will be designated as "ICEC Forums".
Without the approval of the International Cost Engineering Council the title "International Congress", "ICEC Forum", the ICEC logo, the ICEC initials, and/or the name of the International Cost Engineering Council shall not be used in connection with any Congress, seminar, symposium, or similar event.
In agreeing to sponsor an International Congress or ICEC Forum the ICEC is acting as the agent of its constituent Associations and Societies.
2. ORGANIZATION. An International Congress or ICEC Forum will be organized
by one or more of the constituent
Associations or Societies.
3. INITIATION. The ICEC will determine the frequency and
general location of International Congresses
and may invite the appropriate constituent
Association(s) to organize the Congress. The
formal Proposal to hold an International
Congress will be made by the individual
Association(s) to the Council.
ICEC Forums may be organized on a continental or regional basis by any member Association or Society with the advance approval of ICEC.
4. FINANCE. The organizing Association(s) will be solely
responsible for the financial management of
the Congress or Forum and any liabilities resulting therefrom. They will receive any profit
and underwrite any loss that may result from
the Congress or Forum.
5. APPROVAL. Before the title of "International Congress" or "ICEC Forum"
is granted to any proposed event, the
organizing Association(s) shall submit their
formal Proposal for the meeting to the ICEC.
The Proposal will specify the arrangements
for the meeting covering:
b) Date and duration.
c) Structure of meeting; including
subjects, number of papers, plans for
ensuring international participation and
d) Associated technical activities.
e) Arrangement for living accommodation and
social programme for attendees.
f) Timetable for publicizing the Congress,
obtaining papers and inviting people to
A preliminary Proposal for an International Congress should be submitted so
that whenever possible approval in principle
can be given four years before the date of
the proposed Congress, and the firm Proposal
submitted so that approval to use the title
"International Congress" can be given two
years before the proposed date for the
A Proposal for an ICEC Forum should be submitted in sufficient time for approval to be granted at least nine months prior to the date of the event.
6. DURATION. An International Congress would normally be
expected to last not less than three days.
An ICEC Forum may be as short as one day.
7. TECHNICAL PROGRAMME. Before giving approval, the ICEC would
normally expect to see a balanced technical
programme covering both subjects of general
interest that would appeal to a large number
of Cost Engineers, Quantity Surveyors, and/or Project Managers and a number of
specialized topics that would appeal to
experts in particular fields. Arrangements
would be required so that papers could be
presented in English and the language of the
host country. Further translation facilities
may be provided at the discretion of the
8. SOCIAL. Arrangements would be specified in the
Proposal for the accommodation
of attendees and the related social programme
of events. These must be such that they
provide a good environment for the informal
meeting and exchange of views of attendees
and their families.
9. TIMETABLE. The proposed timetable must fully recognize
the long lead time required to organize
events of this complexity, especially the
time required to communicate internationally
and to effect translation of technical copy.
10. BUDGET PLANNING. In planning the Congress budget, the organizing Association(s) must include a per capita fee to be submitted to ICEC at the close of the congress. The fee for Congresses held after the 2008 Congress will be AU$ 55.00 per registered delegate. The ICEC fee for an ICEC Forum is AU $20.00 per registered delegate. The maximum fee for an ICEC Forum is AU$ 5,700. There is no maximum fee for ICEC Congresses. The amount of these fees is determined by vote of the Members of ICEC and is subject to revision as may be required in the future.
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